An Oral History of Creative Dundee
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Privacy Policy

Last updated: 11 November 2026

An Oral History of Creative Dundee (“we”, “us”, “our”) is a community cultural-heritage project that gathers and shares oral histories of Dundee’s creative life. This Privacy Policy explains what personal data we collect through this website, how we use it, and the rights you have. We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

This website is operated by the team behind An Oral History of Creative Dundee, based in Dundee, Scotland. For any privacy-related enquiry, or to exercise your data rights, please contact us using the details in the “Contact us” section below.

2. The information we collect

We may collect and process the following information:

  • Account information: if you create an account or sign in (including via Google), we receive your name and email address. If you sign in with Google, we receive only the basic profile information you permit (name, email address and profile image); we never receive your Google password.
  • Contributions: the stories, memories, answers, names and any other content you choose to submit through the oral history interview and contribution forms.
  • Consent preferences: your choices about whether a story may be displayed publicly or kept for archive purposes only, and whether it is attributed to you or published anonymously.
  • Technical data: limited information your browser sends automatically, such as general usage data, which helps us keep the site secure and working properly.

3. How we use your information

We use your personal data to:

  • collect, preserve and present oral histories of Creative Dundee;
  • publish approved contributions in our public stories archive, according to your consent choices;
  • operate accounts, authentication and admin moderation of submitted stories;
  • generate adaptive follow-up questions during the interview to help capture richer testimony;
  • maintain the security, integrity and proper functioning of the website.

4. Legal bases for processing

Under UK GDPR, we rely on the following legal bases:

  • Consent — for collecting and publishing your oral history contribution. You may withdraw your consent at any time (see “Your rights”).
  • Legitimate interests — for running the website securely, moderating submissions, and preserving material of cultural and historical value, provided this is not overridden by your rights and freedoms.
  • Legal obligation — where we must process data to comply with the law.

5. Oral histories and the public archive

The purpose of this project is to preserve cultural memory. Where you consent to public display, your contribution (and your name, unless you choose to remain anonymous) may be published on this website and retained as part of a lasting cultural archive. Please consider carefully what personal information you include in your story. If you mention other living individuals, please be respectful and avoid sharing their sensitive personal information without their agreement.

6. Sharing your information

We do not sell your personal data. We share data only with trusted service providers who help us operate the website (for example, secure hosting, database and authentication services), and only as needed to provide the service. We may disclose information if required to do so by law.

7. Data retention

Account data is kept for as long as your account remains active. Approved oral history contributions are intended to be preserved as a long-term cultural archive. You may ask us to remove or anonymise your contribution at any time, subject to the archival nature of the project.

8. Your rights

Under UK data protection law, you have the right to:

  • access the personal data we hold about you;
  • request correction of inaccurate data;
  • request erasure of your data (“right to be forgotten”);
  • object to or restrict our processing of your data;
  • withdraw consent at any time;
  • request a copy of your data in a portable format.

To exercise any of these rights, please contact us. You also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office (ICO), at ico.org.uk.

9. Cookies

We use only essential cookies needed for the website to function, such as keeping you signed in. We do not use cookies for advertising.

10. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

11. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us through this website. We will respond to genuine requests as promptly as we can.